Facility Services

Provided Services

• Provided hours:  6:00 a.m. - 3:00 p.m.
  (Routine Provided operations for the campus)

  Dana Cummins (Daytime): 402-872-2312
  (Evening): 402-872-2312

  For an after hours emergency please contact Campus Security: 402-872-2411

  What constitutes a work order:

  • Request for extra cleaning (offices, public areas, restrooms)
  • Request for dorm bathroom cleaning
  • Request event set-up and tear-down

  Current cleaning schedule:

  We ask if you see an area which needs attention please contact Facility Services at 402-872-2257. 

  Daily

  • Clean and sanitize all bathrooms
  • Common area trash picked up
  • Sweep or vacuum common areas
  • Sanitize all touch-points

  Twice a week

  • Office trash service Tuesday and Friday
  • Stairwells cleaning Monday and Thursday

  Weekly

  • Dorm showers deep cleaning
  • Hard floor cleaning (TJ Majors, Hoyt and Jindra)
  • Elevators full service cleaning
  • Windows

  Monthly

  • HVAC vents
  • Floor polishing (Hoyt and Jindra)
  • Dusting window treatments

  Quarterly

  • Walls spot cleaned

  Biannually

  • Shampoo carpet in Student Center

  Annually

  • Floor to ceiling wall cleaning
  • Strip and wax hard surface floors
  • Shampoo and clean all carpeted flooring

  Additional cleaning schedule includes:

  • Sanitize door handles, entryways, elevators, handrails and touch-points throughout campus three (3) times a day
  • Common areas on campus supplied with disinfectant wipes and hand sanitizer

   

• General Shop Hours: 7:30 a.m. - 4:00 p.m.

  (Mowing, Weeding and General Landscape)

  Emergency Weekend Contact: 402-274-8306

  What constitutes a work order:

  • Exterior Litter
  • Outdoor Athletic Areas
  • Irrigation
  • Landscape, Hardscape, and Plants

• New Student Mail Procedure

  Only students who live ON CAMPUS are eligible to have their mail and packages sent to the mail room, located in the Facility Services office. All students who live off campus must have their items sent to their residence or to their Post Office box. The Peru Post Office is located downtown and boxes are available for rent.

  All student mail and packages are delivered to the Facility Services mail room daily, Monday through Friday. No mail or packages are delivered over the weekend or on holidays, and students have from 8 a.m. to 5 p.m., Monday through Friday, to pick up their items. No staff is available to hand out packages/mail on weekends, after hours or holidays. When student mail/packages arrive the items are entered into a tracking system, which then notifies the recipient via school email that their items are ready for pickup. Photo ID is required for package pick-up; you may not pick up other student’s packages.

  Please use the following formats for mail/package delivery:
  
  Letters/postcards                           Packages
  Your Full Legal Name                       Your Full Legal Name
  P.O. Box 10                                       600 Hoyt Street
  Peru State College                            Peru State College
  Peru, NE 68421-0010                       Peru, NE 68421
  
  PLEASE make sure to have your name on all incoming packages/mail. We are unable to notify you if there isn’t a name on the package/mail. Remind friends and family to use full names (no nicknames) when sending items.

  **All mail/packages not picked up within 7 days of delivery will be returned to sender.

  When moving off campus or leaving for the summer it is your responsibility to forward your mail to your new address. This includes magazines. All mail received after moving will be returned to sender.

  Stamps are available for purchase in the mail room. Outgoing mail may be taken to the mail room or to the Post Office located in downtown Peru.

• General shop hours:  7:30 a.m. – 4:00 p.m.
  (Electrical, Carpentry, Paint, HVAC, Motor Pool, Grounds)

   Emergency Weekend Contact: 402-274-8306

  What constitutes a work order:

  • Plumbing Problems (e.g. Leaks, clogged toilets & drains)
  • Electrical Problems (e.g. lights out, no power to outlets)
  • Heating or cooling
  • Alarms
  • Door issues (e.g. not opening/closing properly.
  • Pest Problems (e.g. ants, bees, rodents, strays)
  • Window Repairs (e.g. cranks, shades, blinds)
  • Misc. items in restrooms (i.e. towel racks, hooks, shower doors, sinks.)
  • Outdoor lighting concerns

• The following procedures ensure that snow and ice are removed from campus roadways, sidewalks and parking lots in a prioritized, timely manner during normal work hours. Facility Services removes snow when it reaches an approximate depth of one-half inch on sidewalks, and one-inch in parking lots. Icy conditions are treated as necessary. These procedures are consistently applied to ensure that snow is cleared sufficiently to present safe conditions for the day’s activities on any day that Peru State College is open.

  SNOW REMOVAL PRIORITIES:

  Facility Services goal for snow removal is to meet the transportation and mobility needs of the campus community, while working with available resources to maximize safety, and ensure daily college operations continue to function successfully.  Keeping this goal in mind, priorities have been set to make snow removal as efficient and effective as possible.

  1.  Emergency vehicle access (roads on campus, starting with residence halls).
  2. Faculty/Staff/Commuter parking lots (Essential staff parking lot areas are cleared first.)
  3. Academic building access (includes handicapped access, curb cuts, ramps and steps)
  4. Sidewalks from residence halls and commuter lots to primary buildings on Quad
  5. Remaining Campus sidewalks
  6. Residence Hall parking lots are cleared in cooperation with Residence Life staff/scheduling

  SNOW REMOVAL FROM CAMPUS PARKING LOTS:

  Peru State College Facility Services staff works diligently to clear parking lots whenever there is snowfall.  When the college has a late start, the Facility team has time to clear parking lots and sidewalks in an efficient and safe manner. When you arrive on campus we request that you park your vehicle in a FULLY cleared parking lot and avoid parking where the team has yet to clear snow.  It is unsafe for you to park where equipment is working, and it is very difficult and dangerous to maneuver around parked vehicles.

  Your consideration will allow the Facilities team to make the parking lots and sidewalks safe for students, faculty and staff.

• Bobcat Fleet

  The Peru State College Bobcat fleet consists of five (5) passenger cars and five (5) twelve-passenger vans. The vehicles are available for college employees to use in their official capacity. Reservations are made on a first come-first serve basis, and should be made at least 24 hours in advance. Vehicle binders can be picked up in the Facility Services office Monday thru Friday, 8 a.m. to 5 p.m. Vehicle return is on the south side of the Campus Services building in the spaces by the gas pump. Vehicle forms must be fully completed (print legibly) and the binder placed in the blue drop-box.

  To Reserve a Fleet Vehicle

  Required Paperwork that needs to be turned in prior to taking a State Vehicle:
  Travel Request Form in Firefly  
  Vehicle Request

  1.  Requirements for Peru State College staff (including Graduate Assistants) to use a State Vehicle:
     • A valid driver’s license.
     • Successful completion of Peru State College’s Defensive Driving Course
     • An approved Travel Request.
       • The form is accessed on Firefly.
       • The approved request must be forwarded to Facility Services
         • For those who do not have access to Firefly, an approved “Absence Request Form” must be forwarded to Facility Services.
         • The form can be found here.
       • A completed Vehicle Reservation form.
         • • The form is accessed on Firefly.
  2. Requirements for a student employee to drive a State Vehicle:
     • A valid driver’s license.
     • Successful completion of Peru State College’s Defensive Driving Course
     • A Vehicle Reservation form completed by the Peru State College staff person sponsoring the student that lists the student as the driver.
     • An approved Travel Request or “Absence Request Form".

  STATE VEHICLE USAGE TIPS AND REMINDERS

  Preparing for a trip

  When Facility Services receives a vehicle request, the Vehicle Availability Schedule is checked to confirm a vehicle is available. 

  • Once we've confirmed a vehicle is available, you will receive an email from Facility Services confirming your vehicle and requesting your signed SAP (pre-trip approval).
  • In addition to the signed SAP form, ALL drivers must have a trip recorded in Firefly.
  • When the trip is approved by your manager, go back into Firefly, click on your trip, then click on the top right-hand corner Print/Email icon and email the approval form to facilityservices@peru.edu.

  *Please note: Keys WILL NOT be given out until the driver has forwarded their pre-trip approval to Facility Services.

  • As soon as Facility Services has both forms, you will receive a second email confirming your trip is secured, and notifying you of the vehicle you will have.
  • Plan your trip accordingly. State vehicles may not go to your residence overnight; they must remain parked on campus.

  Leaving for your trip

  Your vehicle's keys will be ready for you to pick up approximately 30 minutes before you leave campus. Due to increased bookings, vehicles may not be available earlier than this. Please contact Facility Services if you have questions.

  1. Fill out the pre/post inspection spread sheet at the beginning of the binder.
     
     • A full walk around the vehicle will help discover if there is anything that may cause issues before leaving on your trip.
     • Check the inside of the vehicle for damages or anything else that may be noted.
  2. Write notes of your inspection on the Pre-trip and Post-trip Inspection Checklist located in the vehicle binder. DO NOT write notes on the Official Travel Log. This document is for STATE-USE only.
  3. When you reach your first stop (destination, gas station, or other stopping point) record the mileage driven. When you begin your trip again, record mileage on the next line. There should NOT be one line for your entire trip. You must record mileage every time you start and stop the vehicle.
  4. Fill out the approved State Travel Log before you leave the parking lot.
     • Record the beginning mileage from the odometer. Do not use decimals as State TSB does not require them.
     • Each mileage line also requires the driver's PRINTED name. Do not use ditto marks ( " " ) to signify repeating your name.

  Returning from your trip

  Vehicle return is on the south side of the Campus Services building in the spaces by the gas pump. Vehicle forms must be fully completed (print legibly) and the binder placed in the blue drop-box. If there is no parking available, please park along the south side of the building. Do not park the vehicle in its stall as Maintenance needs to service the vehicle before its next trip.

  Vehicles returned with excess trash, mud, or other debris will be charged a $25.00 cleaning fee. This fee will be charged to the department of the driver.

  Need more Information

  The vehicle binders contain a wealth of information, and are set up to answer any questions you may have while on your trip. The Facility Services Bobcat Fleet page also has information to help you have a safe and productive trip! 

  Should you have further questions, or would like to schedule someone from Facility Services to go over this information with you or your department, please contact us at 402-872-2257.